A Basic Guide to Print on a Mac

A Basic Guide to Print on a Mac

Even though we live in a fast-paced digital world, there are times when we need hard copies or prints of documents. There could be numerous reasons an individual may need to present a hard copy of a particular document or file. For instance, they may need it for places where gadgets are not allowed or for distributing it among other individuals. According to Cherrill Print, there are numerous reasons why printing is still relevant and popular, including ease of accessibility, distribution, marketing, etc. Thus, all major platforms and operating systems, including macOS, offer users the option to print files. To ensure macOS users face no issues when trying to print files using their Mac, this article will cover all aspects of printing on a Mac. Let us get started:

Setting Up a Mac for Printing:

One of the first steps involved in printing files or documents using a Mac is setting up the printer. Different printers require different procedures for setting up. In most cases, users need to connect the printer to their Mac using the provided cable. Then, they need to install the printer’s software that is generally provided along with the printer. Followed by this, users need to install any newly available updates. 

Once the setup process is complete, users need to locate the file they wish to print. Most macOS applications offer users the option to directly print from them, i.eUsers do not need to download and install a separate printing client to get the job done. For instance, if you wish to print a text document, you can easily get the job done using Pages, which is macOS’s native utility for managing documents. Besides Pages, some other popular apps that offer in-built print options include Microsoft Word, Google Docs, Microsoft Excel, Numbers, etc. 

How to Print Files in Black and White:

Printing files in black and white has been very popular among the masses for many years. Moreover, it has numerous advantages. For example, black ink is comparatively very cheaper than coloured printing cartridges. Moreover, black-and-white files print faster than coloured ones. If you are a macOS user and are wondering how to print in black and white on Mac, you can easily get the job done in multiple ways. For instance, you can use the native Preview utility of your Mac to print items in black and white. To do so, all you need to do is open the file using the Preview app, click on the “File” menu followed by the “Print” option present at the menu’s bottom, select the “Black & White” option, change the settings if needed and complete the process by clicking on the “Print” option. Besides this, users can also use Google Drive to print files in black and white by following a few simple steps. 

How to Pause or Cancel Printing:

There are times when users make a mistake while printing and only realize it when the printing process has started. It becomes more of an issue, especially when there are multiple copies set to be printed. Thankfully, similar to how macOS offers convenient options for printing, it also features options using which users can stop the printing process midway. 

To cancel or pause printing, you first need to open the printer window. There are numerous ways following which you can open the Printer window. For instance, you can click on the printer icon present on the Dock. Besides this, you can also choose to do it manually using the System Preferences utility. Once you have opened the window, click on the “Open Print Queue” option followed by the “Pause” button. Doing so will stop your printer from continuing the printing process. Once you have fixed the issue, you can start the printing process again by clicking on the “Print” option. 

How to Print PDF from Mac:

PDF is deemed the universal format when it comes to documents. The format is used extensively by millions of users all around the globe. There are times when macOS users wish to save a document or webpage as a PDF before printing it. Thankfully, users can conveniently print any PDF they want using their Mac without hassle. Most users prefer using the native Preview utility to print PDFs. All the user needs to do to print a PDF file using the Preview utility is open it using the application, click on the File menu, choose the Print option, adjust the settings and confirm the action by clicking on the “Print” button. Users can also choose to convert a webpage or image into a PDF file and print it using the native Preview utility of macOS. Besides Preview, numerous other applications also offer the option to print PDF files directly. 

If you are a macOS user who wishes to print any type of file without facing any inconvenience, refer to the detailed points mentioned above. 

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